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DAISI has in place delegation and authorisation levels for personnel, including cheque signatories policy.

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POLICY

  1. All expenses using donated money from the DAISI bank account must be approved by two members of the Executive Team. This can be obtained either in writing or via electronic phone banking, using the IB4B system.
  2. The Executive Team consists of the Chair, General Manager, CEO, Vice-Chairs, Secretary & Treasurer.
  3. All expenses using donated money from the DAISI bank account of more than $250 must include approval by the current elected DAISI Chair. This can be obtained either in writing or via electronic phone banking, using the IB4B system.
  4. Expenses greater than $1,000 should be discussed and approved by consensus voting at the quarterly board meeting.
  5. Payment of reasonable anticipated ongoing expenses for approved projects do not need additional written approval but must be accurately recorded in the annual budget.
  6. Payment of additional unanticipated ongoing expenses for approved projects do need additional written approval from the Chairperson and must be accurately recorded in the annual budget.
  7. Payment of volunteer travel and accommodation expenses needs board approval if directly from the DAISI account with no volunteer contribution.
  8. Payment of volunteer travel and accommodation expenses does not need board approval if payment amount matched by volunteer contribution.
  9. Ongoing anticipated outgoings (rent, electricity, phone bills, mailbox renewal, public liability insurance, postage, stationary) do not need board approval but must be accurately recorded in the annual budget.