5.5 Due Diligence Assessment Template
The following minimum 32 questions should be asked as a screening tool of any organisation prior to DAISI considering entering into partnership. These questions relate to five areas of: Registration, Governance, Risk management, Fraud, and Vulnerable persons protection. In each case, the question begins with “Does the partner have…?”
- ALIGNMENT WITH DAISI’s CORE VALUES AND OBJECTIVES
1. Values and Objectives that align with DAISI?
- Legal registration being duly licensed?
- Registration as a local or international not for profit entity in the country of operation?
- Certification as an entity?
- A clear and publicly available constitution and policies?
- A Memorandum of Understanding (MOU) with its partners?
- A formal overning instrument?
- A constitution/governing instrument that refers to its constitution and by-laws?
- A clearly stated process for appointment and termination of executive members?
- A statement of its charitable purpose and status as a not for profit organisation?
- A statement on its distribution of assets policy in the case of dissolution?
- A copy of its organisational structure?
- An organisational structure officially recorded with government?
- A board/executive that meet regularly and function according to the constitution?
3. CONFLICTS OF INTEREST
- Any obvious conflicts of interest that could impact governance?
- Any board members related to members of the executive?
- Any involvement in any litigation or subject to serious complaints or investigations?
4. RISK MANAGEMENT
- Controls in place to manage the risk of fraud and/or misappropriation of funds?
- Publicly accessible annual reports”
- Publicly accessible audited financial reports?
- Its bank account in the organisation’s name?
- A two signatories policy to withdraw funds?
- A clear operational budget and means of recording and tracking expenses against the budget?
- A transparent process for recording gifts and donations?
- A requirement to obtain and keep original receipts for expenditure?
- A transparent financial reporting process?
6. VULENRABLE PERSONS PROTECTION
- Written child and vulnerable persons safeguarding policy?
- A website that show any areas of possible child or vulnerable persons abuse (for example disclose children’s identity, advertise orphanages, promote tourism or unskilled volunteering etc)
- Child or vulnerable persons safe screening and recruiting practices including (as a minimum) a police records check and working with children check on all volunteers and staff.
- A Child and Vulnerable Persons safeguarding code of conduct?
- A clear procedure for reporting concerns or allegations?
This policy was first created 15th November 2015 and revised on 1st July 2020 and again on 25th Sep 2021.