Partner Assessment Tool

REGISTRATION

Does  the organisation have:

Legal Registration being  Duly Licensed

Registration as a local or international not for profit entity in the country of operation?

Certification as an Entity

A clear and publicly available constitution and policies

MOU

a Memorandum of Understanding (MOU)  with its partners?

GOVERNANC

A formal governing instrument?

A constitution/governing instrument that refers to its Constitution and By-laws

A clearly stated process for appointment and termination of executive members

state its Charitable purpose and status as a not for profit organisation

a statement on its distribution of assets policy  in the case of dissolution

a copy of its organisational structure

an organisational structure officially recorded with government

a board/executive members  that meet regularly and function according to the constitution?

CONFLICTS OF INTEREST

any obvious conflicts of interest that could  impact governance?

Any Board Members related to members of the executive?

Any involvement in any litigation or  subject to serious complaints or investigations?

RISK MANAGEMENT

controls in place to manage the risk of fraud and/or misappropriation of funds?

publicly accessible Annual Reports

• publicly accessible Audited Reports

FRAUD

Its bank account in the organisation’s name

a two signatories policy to withdraw funds

a clear operational budget and means of recording and  tracking expenses against the budget

a transparent process for recording gifts and donations

a requirement to obtain and keep original receipts for expenditure

 A transparent financial reporting process

CHILD PROTECTION

written child safeguarding policy

a website that show any areas of possible child abuse (for example disclose children’s identiy,  advertise orphanages, promote tourism or unskilled volunteering etc)

child safe screening and recruiting practices

a Child Safeguarding Code of Conduct

a Clear procedure for reporting concerns or allegations,