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Annual General Meeting Agenda
(open to all members & invitees)
| Date: | Tuesday 25th August |
| Time: | 6pm – 7:00pm |
| Place: | ZOOM (Meeting ID: 7491064640 Password: 118912 |
| Convenor: | Matt Rickard (Chairperson) |
| Contact: | +61 420 497 969 |
| Item | Description | Responsible |
| 1 |
Welcome and introductions Confirmation of attendance received in advanced from: Matt Rickard, Christophe Berney, Danny Kozman, Gary McKay, Santee Santhanam, Ian Hosking Richards, Nili Hali, Carina Chow, Barry Barford, Erina Yip, Mark Taffa, Peter Hewett, Linda Fenton, Elaine Clarke, Christopher Jones, Norman Blumenthal, Graeme Wertheimer, Araz Boghossian, Desmond Yip, Madelyn Gramlick, Byron Field, Kirsten Larson, Narko Tutuo, Konrad Richter, Linda Fenton, Basil Leodoro |
Chair – Matt Rickard |
| 2 | Apologies Dr Christy Yeow, Dr Chris Miller, Dr Anil Koshy, Marrwah Ahmadzai Dr Vinod Pushpalingam & Molly Kumar. | Co-Deputy Chair – Christophe Berney |
| 3 |
Review of actions from previous annual general meeting Appointment of New Executive Board of Directors & Office Bearers. Funding for DAISISignatories to ACFID Code of ConductApply for DFAT funding for: part-time secretary accountant travel expenses for volunteers & nurses a/Prof Rickard enquiries with RACS The relationship between The Solomon Foundation and DAISI with opportunity of synergy. Location and regularity of tripsWhere to focus attention and who to donate to?The responsible donation of equipmentWhether DAISI delivers major or minor surgeryCoordination of Surgical and Gynae trips to avoid clashVolunteer’s reporting obligations (after trips)Advertising for DAISI and improved awareness Christophe Berney to contact web-developer Ashley2020 DAISI Ball – ate & venueFunding issues for third (& last) shipping container |
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| 4 | Acceptance of minutes of previous annual general meeting | CEO – Carina Chow |
| 5 | Chairperson’s Report COVID interruption to future trips & Charity BallEmphasis during COVID on medical supply delivery by shipping containersACFID applicationDFAT applicationFundingNursesSecretaryVolunteer’s travel expensesImproved communication with partnersPositions Vacant – 0.2-0.4 FTE General Manager (Vontary) | Chair – Matt Rickard |
| CEO Report Activity first and second half of this financial year.Activity of Officer BearersTiming for resumption of TripsRole of Country Program Officers.Laparoscopic program at SopasEncouraging Non-Surgical DAISI trips. | CEO – Carina Chow | |
| 6 | Treasurer’s report Also obtained on page 21-22 of the Annual Report on DAISI’s website For the 1st July 2019 – 30th June 2020 financial year total income was $73,719.52 and total expenses were $87,788.51. Financially, expenditure exceeded income by $14,068 this year with much higher than usual administrative costs being 17% of all expenditure! This was largely due to purchase of DAISI caps and polo-shirts (for eventual resale), and administrative costs in ensuring DAISI’s compliance with the ACFID Code of Conduct. It is our aim to keep these administration costs in future years as low as possible (i.e. below 10%-15%) .which compares very favourably with larger charity organisations). At 30th June 2020, DAISI remains poor but not in debt, with total assets being $5,959.84 and no liability. All GST payments up to date. Account balance at time of AGM $6,113.25 | Treasurer – Santee Santhanam |
| 7 | Questions to directors | Chairperson – Matt Rickard |
| 12 | Election of directors (NOT REQUIRED UNTIL NEXT YEAR AT 2021 AGM) | |
| 13 | Annual General Meeting close | Chairperson – Matt Rickard |
Executive Board Meeting Agenda
Doctors Assisting In South-Pacific Islands (DAISI)
Board Meeting Agenda (open to all DAISI Board Members and Office Bearers)
To follow the AGM
| Date: | Tuesday 25th August |
| Time: | 6:30pm – 7pm (to follow |
| Place: | ZOOM (Meeting ID: 7491064640 Password: 118912 |
| Item | Description | Responsible |
| 1 | Welcome Confirmation of attendance received in advance from: Matt Rickard, Christophe Berney, Danny Kozman, Gary McKay, Santee Santhanam, Carina Chow, Barry Barford, Erina Yip, Mark Taffa, Peter Hewett, Nili Hali, Ian Hosking Richards, Charbel Sandroussi | Chair – Matt Rickard |
| 2 | Apologies No apologies | Co Deputy Chair – Danny Kozman |
| 3 | Review of actions from previous annual general meeting Efforts to find a volunteer General Manager for DAISI | Secretary – Gary McKay |
| 4 | Acceptance of minutes of previous annual general meeting | Co-Deputy Chair – Christophe Berney |
| 5 | Chairperson’s report | Matt Rickard |
| Vice Chair Report | Danny Kozman & Christophe Berney | |
| 6 | CEO/s Report | Carina Chow |
| 7 | Office Bearer Reports Sponsorship – Ian RichardsFinance – Sam DelyamiLaparoscopic Training – Charbel SandroussiShipping & Logistics – Barry BarfordChild Protection – Nili HaliMedical Student Liaison Officer – Michael Chow Country Programme Officers PNG – Mark TaffaSolomon Islands – Peter HewettKiribati – Sepehr LajevardiVanuatu – Basil LeodoroFiji – Konrad Richter New Officer Bearers: Acting Environment Protection Officer – Lyndall DalleyActing Disability Support Officer – Erina YipActing Gender Equality Officer – Vasu Santhanam | |
| 8 | Questions to directors | Chairperson – Matt Rickard |
| 9 | Proposed resolutions | Secretary – Gary McKay |
| Proposed resolution | Moved by | |
| That the following Officer Bearers be appointed: Vasu Santhanam – Gender Equality OfficerLyndall Dalley – Environment Protection OfficerErina Yip – Disability Support Officer | ||
| Approve changes in constitution and company governance structure & security checks to ensure ACFID compliance: Revised ConstitutionCompany Governance Structure Compulsory ACFID Code of Conduct training of all Executive and CEOCompulsory Working with Children Check all membersCompulsory National Police Check all members | ||
| Approve the following DAISI policies (compliant with ACFID): environment protection policydisability policygender equality policyhuman rights policyprivacy policiessexual exploitation policyvulnerable persons policycollaboration policyfundraising policyhumanitarian policyself-improvement policy Approve DAISI Code of Conduct Checklists: Child Protection Environment Protection |
| Approval of Job Descriptions for: Executive Board (Directors) ChairpersonDeputy ChairTreasurerSecretaryCEO Office Bearers Sponsorship Officer Finance OfficerLaparoscopic Training OfficerShipping & Logistics OfficerChild Protection OfficerMedical Student Liaison Officer Environment Protection Officer Disability Support Officer Gender Equality OfficerPNG programme officerSolomon Islands programme officerKiribati programme officerVanuatu programme officerFiji programme officer Other Positions General Manager | ||
| Approval of MOU with partners including in principle support of ACFID child protection policies and code of conduct: Kiribati Vanuatu Solomon Islands Enga Province – Papua New Guinea Alotau Hospital – Papua New Guinea | ||
| Approval of DAISI’s financial statements (also published in DIASI’s website) | Treasurer – Santee Santhanam | |
| 10 | Acceptance of DAISI’s annual report | Co -Deputy Chair – Danny Kozman |
| 11 | Board Meeting close | Chair – Matt Rickard |
